RRTAGA

RRTAGA By-laws

 

article I: name article II: articles of organization article III: purposes article IV: membership article V: dues article VI: officers

article VII: elections article VIII: standing committees article IX: meetings and voting article X: amendments article XI: rules of order amendments

ARTICLE I: NAME

This organization shall be a non-profit organization and shall be called the Round Rock Talented and Gifted Association, Inc. (herein referred to as RRTAGA).

ARTICLE II: ARTICLES OF ORGANIZATION

1. RRTAGA exists as an incorporated association of its members and is formed to provide educational enrichment for gifted children and to seek public recognition of their special needs, accomplished only in a charitable manner within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law).
2. No part of the net earning of RRTAGA shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons,except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section A of this Article. Notwithstanding any other provision of these Articles, the Association shall notcarry on any other activities not permitted to be carried on by 1.) anassociation exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Revenue Law) or 2.) an association, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
3. Upon the dissolution of the Association for any reason, a majority of the RRTAGA Executive Board then in office shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all of the assets of the Association by distribution to a tax-exempt corporation organized under the laws of the State of Texas and qualifying as an exempt organization or organizations under Section 501 (c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

ARTICLE III: PURPOSES

The purposes for which RRTAGA is organized are: To develop awareness and sensitivity of parents, teachers, school administrators and other interested persons for the needs of talented and gifted children; to encourage and support the Round Rock Independent School District and other independent schools in their efforts to meet the needs of talented and gifted children; to encourage parents' participation in public education programs for talented and gifted children; to provide volunteer aid to the classroom for talented and gifted children; to locate and to provide resource lists to school principals; to locate existing resources for creative educational opportunities in the community and develop additional programs for talented and gifted children; to promote and develop funding for the education of talented and gifted children through public, private, government, business and individual sources; to provide a base from which information will be disseminated regarding talented and gifted children, their characteristics, their needs, resources available, current educational methods and testing, and to carry on any other activities reasonably designed to promote the education of talented and gifted children to achieve their utmost capabilities.

ARTICLE IV: MEMBERSHIP

Membership in RRTAGA shall be open to all persons interested in the purpose of the Association and upon payment of dues as provided in Article V herein.

ARTICLE V: DUES

An annual membership drive shall be held prior to October 31. New members may join at any time. Any change in the dues shall be set by the Executive Board and approved by the membership at regular meetings. In the event the changed amount set by the Executive Board for any year is not approved, the dues shall be the same as those last approved by the membership.

ARTICLE VI: OFFICERS

A. Specifications

1. The officers of RRTAGA shall be a President, First Vice President in charge of Programs, Second Vice President in charge of Membership, Secretary, Treasurer and six Directors.
2. An officer may serve in the same office for no more than two full terms in succession.
3. No person may hold two elected offices at the same time.
4. The president shall fill any vacancy in any office for the unexpired term upon ratification by the Executive Board.
5. Each officer shall be responsible for maintaining written records of that office and shall convey these records to the successor.
6. The President should have served on the Executive Board for one year immediately preceding election to President.
7. It is expected that Executive Board meetings shall be regularly attended by members. If at any time during the period September 1 through August 31 any such member misses three (3) regularly scheduled Executive Board meetings such member shall be deemed to have immediately resigned his position with the RRTAGA unless a majority of the remaining members of the Executive Board otherwise agree.

B. Duties

1. President

2. 1. The President shall preside at all meetings of the RRTAGA and at all Executive Board meetings.
   2. Shall be ex-officio member of all committees, except the nominating committee referred to in Article VII herein.
   3. Shall countersign all checks, signed by the Treasurer.
   4. Shall, when vacant, appoint the chairperson of each standing committee, subject to ratification by the Executive Board.
   5. Shall appoint and remove special committee chairpersons subject to Executive Board approval.
   6. Shall perform all the other duties pertaining to the office in order that the objective and purposes of RRTAGA may be fulfilled.
   7. Shall maintain the permanent records of RRTAGA.

3. First Vice President

4. 1. Shall assume the duties of the President in the absence of or at the request of the President
   2. Shall serve as the chairperson of the Program Committee.
   3. Shall perform all other functions as directed by the President.
   4. Shall countersign all checks in the absence of the President, when signed by the Treasurer.

5. Second Vice President

6. 1. Shall assume the duties of the President, in the absence of the President and the First Vice President
   2. Shall serve as chairperson of the Membership Committee and shall promote, recruit and enlist members in RRTAGA and keep membership records current.
   3. Shall perform all other functions as directed by the President.

7. Secretary

8. 1. Shall take and keep the official minutes of the proceedings of RRTAGA.
   2. Shall be responsible for notifying Executive Board members of the regular and special meetings of the RRTAGA.
   3. Shall perform all other functions as directed by the President.

9. Treasurer

10. 1. Shall receive and deposit all monies of RRTAGA.
    2. Shall disburse such sums as provided by the budget or as voted by the Executive Board or the membership.
    3. Shall keep an accurate record of receipts and expenditures.
    4. Shall present a brief statement at every regular Executive Board meeting and at any regular meeting of the membership.
    5. Shall submit financial records for audit within 30 days of the end of the fiscal year.
    6. Shall perform all other functions as directed by the President.

11. Directors

12. Seven elected Directors shall serve as members of the Executive Board and as Chairpersons of the remaining standing committees.

C. Executive Board

1. Except as otherwise provided,the Executive Board shall have the power to transact the business of the RRTAGA.
2. The Executive Board shall consist of the President, the First Vice President, the Second Vice President, the Secretary, the Treasurer, the seven (7) Directors, and the Supervisor of the TAG Program or his/her representative, and the school representatives.
3. Each officer and each Director shall have one vote on any one issue.
4. At the first meeting of the school year, the Executive Board shall present to the membership for its approval an annual budget for the period September 1 through August 31.
5. The Executive Board shall meet once every month unless otherwise voted by the Board.
6. A quorum for this Executive Board shall consist of more than half its members.
7. The Executive Board shall arrange for complete annual audit of the Books of the Treasurer within 30 days of the end of the fiscal year.
8. The immediate past President shall be an ex-officio member of the Executive Board and shall serve as Parliamentarian for the Board and the RRTAA.
9. A Representative shall be appointed from each school in the District to attend all Executive Board meetings as voting members and to serve on at least one Standing Committee of the Board.

ARTICLE VII: ELECTIONS

1. At the RRTAGA meeting held in January, a Nominating Committee of five (5) members shall be constituted two (2) from the Executive Board as named by it: and three (3) from the membership as elected by the membership. The Nominating Committee shall select its own Chairperson and secure consent to serve from prospective officers and present a written report to the Executive Board meeting in March. The Nominating Committee report shall be read at the next general meeting.
2. Officers and Directors shall be elected to serve for one year, or until their successors are elected.
3. Elections shall be at the last general meeting of the school year.
4. The Nominating Committee shall submit the slate of nominees to the total membership. A simple majority of votes cast shall constitute election to office. Term of office to begin at that time.

ARTICLE VIII: STANDING COMMITTEES

1. The standing committees shall be: Community Resources, Scholarship, Education, Legislation, Finance, Membership, Public Relations, Program, and Fine Arts Committees.
2. Each chairperson of a standing committee shall present a general plan of work to the Executive Board for approval at the first meeting. No action shall be taken until the general plan is approved. Each committee shall take charge of and execute other instructions that may be given it by the Executive Board.

ARTICLE IX: MEETINGS AND VOTING

1. Regular meetings of RRTAGA shall be held at least five (5) times a year, at a place and time designated by the Executive Board at the first meeting of the year.
2. Advance notice of regular meetings shall be given to the membership.
3. Special meetings may be called by the Executive Board, with at least 5 consecutive days notice being given to the full membership.
4. A quorum of members shall consist of at least ten (10) members in good standing (whose dues for the current year are paid).
5. For the purposes of voting at a regular meeting, each member in good standing shall have one vote.
6. If a quorum is present, a majority vote of attending members in good standing will decide the election of officers or questions that come before RRTAGA with the exception of those matters requiring a 2/3 vote by these By-Laws.

ARTICLE X: AMENDMENTS

1. In order to properly place before the membership a motion to amend the By-Laws, the following steps must be taken:
   1. A motion must be made at a regular meeting.
   2. This motion must be in writing and a copy must be presented to the Secretary.
   3. This motion shall then be tabled until the next regular meeting or until a special meeting for its consideration shall be called. At this meeting, proper notice shall have been given, it shall be read, discussed, and voted upon.
2. The By-Laws may be amended by a 2/3 vote of the members voting, a quorum being present.

ARTICLE XI: RULES OF ORDER

Robert's Rules of Order, as most recently revised, shall be the authority for procedures in all cases in which they are applicable, and in which they are not inconsistent with these By-Laws.

Back to the Top

Amendments to By-Laws

Amendment #1

To abolish the nominating committee provided for in Article VII A and ArticleVII D of the RRTAGA By-Laws and replace it with the following provision for Article VII A:

Any member can submit their name verbally or in writing to any Board member for a position on the Executive Board before the election at the last general meeting of the school year. Nominations may also be made from the floor prior to the election at the last general meeting of the school year.

Amendment #2

To amend Article VI C of the RRTAGA By-Laws by adding Article VI C 10 as follows:

The Board shall have the power to authorize expenditures for Scholarships in the amount of $300 for graduating seniors. The Board shall also have the power to authorize expenditures for requests by members or their children for programs, courses, or materials designed to improve gifted and talented education for members or their children. These expenditures shall be in the annual Budget as presented in the first meeting of the school year to the membership or as amended during the meetings of the school year.

Approved by 2/3 membership vote.

Dated this 10^th day of March, 1998.

Dorothy G. Palumbo, President, RRTAG

Betty Napoli, Secretary/Treasurer RRTAG